ROI calculator for automating a process
Enter the numbers of a process you know: how long a task takes, how often it repeats, what an hour of work costs. The calculator estimates what it costs today and what would change if part of it were automated.
- Four fields are enough for a first estimate
- The calculation runs in your browser
- An estimate from your data, not a promise
About the process
Results update as you fill in the fields.
Your estimate
Calculated only from the values entered. It does not include start-up time, training or maintenance, and it is neither a forecast nor a guarantee of results.
Today
With automation (estimate)
Gross annual saving
First-year ROI
Recovery of the initial cost
Calculation detail
5-year projection with the same values
How to use the estimate
The calculator does not know your process: it multiplies the numbers you enter. Three things make it useful.
Measure before you estimate
Minutes, volumes and exceptions counted over one or two weeks are worth more than any industry average. The AI Metric Contract (in Italian) sets the starting measure and the success criteria.
Leave room for exceptions
Doubtful cases go to a person: the agent proposes, the person decides. That is why the share that can be automated starts from an example value of 50%, for you to replace with your own.
Compare it with costs in writing
The initial cost and the running costs depend on the process and the systems in use. Niuexa puts them in writing in a quote after the analysis; with the AI Outcome Budget (in Italian) you can compare them with the expected value.
How to read the result
The estimate is only as good as the numbers behind it. Before you use it to decide, check what went into the costs, what the benefits leave out and how well the result holds up.
What to include in the costs
- Initial cost: development or configuration, licences, integration with the systems in use and data preparation, the item most often underestimated.
- Running costs: APIs, cloud and licences at real volumes, because a cost that is low in a trial can grow in production.
- Maintenance and oversight: monitoring, updates, fixes and the time of the people who review exceptions.
What you pay once goes into the initial build cost; what repeats goes into the running costs per month.
What counts as a benefit
- The calculator counts two benefits: the working time saved and part of the cost of errors.
- Hours saved become an economic benefit only if the time freed goes to other useful work.
- Extra revenue, faster replies, fewer returns or complaints stay outside the estimate: measure them separately, before and after, and do not add them if you cannot measure them.
How well the result holds up
- First-year ROI and the recovery of the initial cost depend mainly on the initial cost and the share that can be automated.
- Try a cautious scenario, with a lower share and higher running costs. If the net benefit stays positive, it is worth measuring the real process; if it turns negative, rethink the case or prepare the process first.
- The 5-year projection repeats the same values every year: it does not account for changes in volumes, prices or one-off maintenance.
Show us a process
The estimate tells you what the time spent today is worth. In 30 minutes, free and without obligation, we look at the real process together and tell you whether AI can lighten it.
Calculation method and limits
The formulas the calculator uses, with no hidden data.
How we calculate. Every result comes from the values you enter, with these formulas:
- Hours per year today
- minutes ÷ 60 × people × runs per period × periods in a year (260 working days, 52 weeks or 12 months)
- Annual cost today
- hours per year × hourly cost
- Labour saving
- hours per year × share automated × hourly cost
- Errors avoided
- annual cost × error rate × 50% (fixed assumption: automation halves the cost of errors)
- Net annual benefit
- labour saving + errors avoided, minus annual running costs
- First-year ROI
- net annual benefit ÷ (initial cost + annual running costs)
- Recovery of the initial cost
- initial cost ÷ net monthly benefit
What it leaves out. Start-up and adjustment time, training, maintenance, internal project costs and changes to the process over time.
An estimate, not a guarantee. The result depends entirely on the values entered and is neither a forecast nor a guarantee of savings. Before you decide, measure the real process and compare the estimate with costs in a written quote.